How to Generate Tax Invoices

The Generate Tax Invoice function allows Trust Accountant users to assign invoice numbers to uninvoiced tenant charges and credits, and optionally email the tax invoices directly to tenants. Invoices can be generated for a single lease or across multiple leases in bulk.

Access:
Accounts Receivable > Generate Tax Invoice
(Trust Accountant users only)

Generate a New Tax Invoice

To generate tax invoices for uninvoiced tenant charges or credits:

1. Navigate to Accounts Receivable > Generate Tax Invoice

2. Select a Search Option (Bank Account, Property Manager, Property, Ledger, or Debtor)

3. Select the relevant Property and Lease(s)

Invoice Options

• Combine Debtors – Creates one invoice for a tenant with multiple leases in the same property.

• Invoice Order – Controls the order invoices are produced (Unit or Lease Description).

• Include Previously Invoiced Amounts – Displays existing arrears on the invoice.

• Include Unallocated Credits – Includes tenant prepayments or unused credits.

• Earliest Due Date – Sets the earliest due date for invoices generated.

• Force Due Date – Applies the same due date to all invoices.

• To Date – Includes transactions entered up to this date.

• Email Tenants? – Emails invoices directly to tenants, including linked supplier invoices.

• CC to Portfolio Manager? – Copies the portfolio manager on the invoice email.

• Include Logo? – Excludes the logo when printing on pre-printed letterhead.

• Invoice Notation – Adds a short note to all invoices (max 200 characters).

• Review Transactions – Downloads an Excel file to review charges before invoicing.

Generate and Issue Invoices

4. Click Generate Tax Invoices

5. Download the generated PDF invoice(s) using the link displayed at the top of the screen

6. If Email Tenants was selected, invoices will be emailed automatically

Viewing Issued Tax Invoices

To view, re-email, or attach supporting supplier invoices to tenant tax invoices, go to:

Accounts Receivable > View Tax Invoices