Approve Payments

The Approve Payments form is used to review and process payment runs that have been submitted for approval. These payment runs may include EFT, BPAY, and cheque payments.

This step ensures all payments are reviewed and approved before files are generated or cheques are issued in Cirrus8.

Access Approve Payments

Navigate to either of the following:

• Accounts Payable > Approve Payments

• Trust Accountant Dashboard > Payments Form

Approve a Pending Payment Run

Once one or more payment runs have been submitted for approval, they can be processed individually or merged (where applicable).

Step 1: Locate Pending Payment Runs

1. Go to Accounts Payable > Approve Payments

2. Select the required From and To date range

3. Set With Status to Awaiting Processing

4. Click Search

Step 2: Merge Payment Runs (Optional)

• Select the relevant payment run tick boxes, or click All

• Click Merge

Important:
Only payment runs of the same type can be merged.
For example:

• Month End + Month End

• Owner Run + Owner Run

Different payment run types cannot be merged together.

Step 3: Review and Process the Payment Run

1. Click View to open the payment run
   (This will open the Create Payments screen)

2. Review or edit each property included in the payment run as required

Step 4: Process Properties

At the bottom-right of the screen, select one of the following options:

• Process

  • Commits the payment details for the property

  • Once processed, the property code turns yellow

  • No further changes can be made to that property

• Skip this property

  • Skips the current property and moves to the next one

  • If the payment run has not been finalised, the property can be revisited by selecting the Property Code link

Step 5: Finalise the Payment Run

The payment run is finalised when:

• The last property is processed, or

• Skip this property and finish payment is selected

Next Steps

After approval, continue with the following processes as required:

• Generate EFT or BPAY Batch Payment File

• View Cheques

• View and Email Remittance Advice